Registration Guideline

REGISTRATION GUIDELINE

*All Prices are in Indian Rupees (INR). Inclusive GST
 15th Aug 201931st August 201930th Sept. 2019Spot Registration
Delegate (Member)5000600070008000
Delegate (Non Member)6500750085009500
Student3000350040005000
Accompanying Person4000450050006000
Terms and Condition
  • Only registered delegates will be allowed to attend the conference.
  • Registration fee is not transferable to any other attendee or meeting.
  • Registration is confirmed only after the receipt of full payment.
  • Conference registration is mandatory for registering to Pre-Conference Workshop.
  • Registration fee will be based on the date of receipt of payment.
  • Registration fee includes access to scientific sessions & trade exhibition, conference lunches & inaugural dinner & the conference kit.
  • Conference kit will be distributed to the pre-registered delegates at the time of registration. Conference kits for delegates registered on-spot will be on the availability of stocks and on first come first serve basis.
  • Charges incurred for bank transfer, Cheque / DD, Credit card payments to be borne by the payee itself.
  • Kindly send the copy of payment confirmation if paying through Offline/Bank transfer via email
  • Accompanying Person: For Spouse and Children (above 5 years) registration is mandatory.
  • Accompanying person / spouse & children will not be allowed in the scientific sessions and exhibition.
  • PG Students should submit a bonafide letter / certificate from their Head of the Department / Unit via email.
  • Conference Organizers are not responsible for postal delays / failure of delivery by post or failure of electronic communication.
  • The registration fee does not include any travel cost, accommodation, sightseeing tours or airport transfer.
  • Above rates are inclusive of 18%, as applicable.
  • Conference identification badges are mandatory for all conference events (Scientific Program, Lunch, Dinner, Cultural Event if any & Exhibition)
  • In this conference, we are not offering residential packages consist of registration and accommodation. Each of these items has to be booked separately.
Payment and Conditions  Online Payment:
  • Payment will be accepted only through Debit Card, Credit Card and Net Banking.
  • Please do not press “Submit” button more than once OR click on “Refresh” / “Back” button till your payment is through.
  • Once you Submit your request for online payment, the server may take 1 to 5 seconds to respond; sometimes it may take little longer than that.
  • The payment gateway website requires your Web Browser Popup to be enabled.
  • Kindly check your spam email incase if you do not receive e-mail in Inbox.
Offline Payment: “Cheque / Demand Draft” for the appropriate amount to be raised in favour of “AIAAROCON 2019” payable at Cuttack, Odisha. Cancellation and Refund Policy
  • All cancellation should be made in writing and sent to Secretariat.
  • Cancellations received before 31st July 2019 will be entitled for only 75% refund of the amount paid.
  • Cancellations received before 31st August 2019 will be entitled for only 50% refund of the amount paid.
  • Cancellations received before 30th September 2019 will be entitled for only 25% refund of the amount paid.
  • No refund for cancellation made on or after 30th September 2019.
  • The refund process will begin only 30 days after the completion of the conference
  • Refunds against registration will be processed less GST as per the current government’s norms. In case of payment by card, bank processing fees will be charged @ 3%.
Note
  • Online registration facility via secured payment gateway is now available
  • PG students should produce bonafide letter / certificate from the HOD along with registration form & fees and send via e-mail.
  • Accompanying person is not entitled for entrance to scientific halls.
  • Spot registrations are not encouraged. Delegate kit is subject to availability and cannot be guaranteed for spot registrations.
  • Kindly check your spam email incase if you do not receive e-mail in Inbox.
INCLUSIONS Full Registrations (all 3 days) are entitled for:
    • Access to Scientific Halls for all 3 days (except in the case of accompanying person)
    • Lunch on all 3 days, Inaugural Dinner, Gala dinner and Tea sessions
    • Conference kit
    • Access to exhibition hall
Bank Name HDFC Bank
Bank Address Bajrakabati Road, Cuttack 753001 Odisha
Account Name AIAAROCON 2019
Account Number 50200040413438
IFSC Code HDFC0000236

Conference Secretariat

Prof. Jayant Panda

Event Managed by